Job Announcement UN Women is looking for Programme Assistant

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Summary of Key Functions:
  1. Timely and accurate administrative and programmatic support to the management of regional programmes;
  2. Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
  3. Timely and accurate tracking of data for ECA RO management and donor purposes;
  4. Quality maintenance of internal systems and files;
  5. Quality and timely support to programme team;
  6. Any other related tasks as may be required or assigned by the supervisor.
  1. Provide administrative and logistical support to the formulation and management of Regional programmes
  • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
  • Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances;
  • Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations;
  • Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the programme team.
  1. Provide administrative support to the financial management of programmes and projects
  • Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
  • Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
  • Prepare non-PO vouchers for development projects;
  • Process payment for consultants, as deleaged;
  • Create requisitions in Atlas for development projects; register good receipts in Atlas.
  1. Provide administrative support to the to the programme team
  • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
  • Make travel arrangements for the Programme Team, including travel requisitions and claims;
  • Draft minutes in meetings, as delegated;
  • Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
  • Organize and coordinate filing of documents; maintain mailing lists.
  1. Provide administrative support to resource mobilization
  • Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.
  1. Facilitation of knowledge building and knowledge sharing
  • Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.
 Bachelor degree or equivalent
  • Bachelor’s degree in Business Administration, Organizational Science or related field is required, Master’s degree is an advantage;
Required Experience: 0-2 years
  • English(Mandatory), Level – Fluent
  • Turkish(Mandatory), Level – Fluent
 Development programme/project administration
  • Familiarity with the tasks in administration and project management support functions, filing and archiving of documents;
  • Experience at report writing and minutes taking, summarizing large volume of data into different formats and tables;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
  • Experience in using MS application;
  • Experience in using conferencing software such as Webex is an asset;
  • Familiarity with UN Operational work flows (SOPs) is considered an asset;
  • Have affinity with or interest in gender equality volunteerism as a mechanism for durable development, and the UN System.
 No
Accountability, Communication, Integrity, Professionalism, Respect for Diversity
Application process:

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